Toolkit

Toolkit

Weather

Ireland has a temperate climate and doesn’t face the extreme temperatures that other countries at a similar latitude experience. The weather can range from average highs of 20°C (68°F) with 18 hours of daylight in the summer months to 7°C (46°F) in winter.

Garda/Police

It a recommended that you inform local police for ALL exterior location filming, which for example, for any filming in a public place in Dublin is the Garda Assistant Commissioner, Dublin Metropolitan Region, Harcourt Street Headquarters. Once you have contacted the relevant Local Authority to film, they will normally request that you inform local police. 

Your Location Manager is best placed to make these contacts on behalf of a production.

You can find direct contact information for each station here

It is essential that you contact the Garda representative, if you are featuring:
•    Use of firearms (to include prop/replica firearms in interior or exterior locations)
•    Re-creation of crimes
•    Nudity or perceived nudity
•    Fake Emergency Services vehicles (Garda, Defence Forces, Ambulance, Fire Brigade etc.)
•    Fake Emergency Services uniforms (Garda, Defence Forces, Ambulance, Fire Brigade etc.)

If there are stunts taking place or management of traffic flow is needed then police supervision may also be required, in addition to permission from the local Authority.

If you are filming with any kind of weapon or replica weapon (even if you are filming inside a private location) it is essential that you contact the police before filming takes place.

Aerial Filming

Flight requests and permit applications must be submitted to the Irish Aviation Authority and the process can take up to 3 weeks. Information on permitting can be found on the IAA website here.  

Drone Use

All drones over 1kg in weight must be registered with the Irish Aviation Authority. Registered drone operators can be found on the IAA’s website here, along with other useful information relating to the operation of Drones for filmmaking purposes. 

Restrictions include never operating a drone:

•    If it will be a hazard to another aircraft in flight
•    Over an assembly of people
•    Farther than 300 m from the person operating the drone
•    Within 30m of any person, vessel or structure not under the control of the person operating the drone 
•    Closer than 5km from an aerodrome 
•    In a negligent or reckless manner so as to endanger life or property of others 
•    Over 400ft (120m) above ground level 
•    Over urban areas, in civil or military controlled airspace
•    In restricted areas (e.g. military installations, prisons, etc.) 
•    Unless the person operating the drone has permission from the landowner for take-off and landing..

These restrictions and other helpful guidelines can also be found on the IAA information leaflets available as downloads below. 

Water Filming

The local film office should be contacted ahead of any planned water filming. You can find full contact details for the relevant local office here

As a general rule, safety must be a priority for all filmmaking involving working on or near water. Some guidelines for maintaining a safe work environment include:

  • Ensure you are working a sufficient distance from the water’s edge.
  • Wear suitable flat robust shoes with non-slip soles.
  • Be aware of trip hazards at the water’s edge and remove where possible.
  • Understand the local emergency plans. Develop rescue plans if there is a risk of falling into the water.
  • Wear life jackets or buoyancy aids where there is a risk of entering water. Choose the correct life jacket for the conditions eg, manual or automatic inflation and make sure it is fitted correctly.
  • Wear waterproof clothing suitable for location / weather conditions and take spare clothes are taken if likely to get wet.
  • Use battery powered equipment wherever possible. Where mains power is used, ensure cables, sockets etc. are suitable for the environment (Ingress Protection, IP, rated for water) and connected through a residual current device (RCD).
  • Brief crew to ensure any cuts or abrasions are covered with waterproof dressings to avoid any risk of infection
  • Ensure the team’s immunisations are up to date and staff knows the signs and symptoms of leptospirosis or Hepatitis A when working on or near flood waters, sewers and rivers.
  • Plan breaks and hot drinks in warm places, if weather is wet / cold.
  • Make yourself familiar with the filming area and obstacles/trip hazards such as hooks, nets, boom and ropes and avoid filming under boom when the boat is in sail.
  • Break equipment down into manageable sized parcels for loading onto boats.
  • Do not climb to height on boat, e.g. filming from crow’s nest, yard arms or mast.

Canals/Rivers/Lakes
Waterways Ireland is the governing body for inland navigable waterways such as canals, rivers and lakes in Ireland. These include the he Barrow Navigation, the Erne System, the Grand Canal, the Lower Bann, the Royal Canal, the Shannon-Erne Waterway and the Shannon Navigation.

You can find full information on permits and safety requirements for filming on inland waterways on the Waterways Ireland website here.

The online film permit form can be found here.

Contact Information:
Waterways Ireland Press Office
+353 (0)71 9650560
Email: katrina.mcgirr@waterwaysireland.org 

Sea/Coastlines
The Royal National Lifeboat Institution (RNLI) is a volunteer lifeboat service for sea and coastlines in Ireland and the UK. They can provide information and advice on water safety and their website provides many resources in relation to water saftey which you can find here

Contact Information:
Niamh Stephenson - Public Relations Manager
+353 (0)87 125 4124
Email: Niamh_Stephenson@rnli.org.uk

Insurance

Film projects in Ireland should have both Employers’ Liability Insurance of €13Million and Public Liability Insurance with and indemnity of no less than €6.5Million for projects planning on filming in a public place in effect for the duration of the project. These insurance policies are required for the receipt of a filming permit. 

Health & Safety

A Health & Safety and a Risk Assessment Plan must be in place created by a competent member of the production team. These documents are requirements as part of the permitting process and must be implemented on set or location at all times. The responsibility for the implementation falls solely on the production for the duration of the shoot.

Production must also comply with all Health and Safety Legislation, the Safety, Health and Welfare at work Act 2005, Health and Welfare at work Act (Construction) 2013, Health and Welfare at work Act (General) 2007, Fire Services Act 1981 and 2003. All regulations made there under, and all other relevant legislation, regulations and approved Codes of Practice.

The Health and Safety Authority should be used as a resource for clear guidance on safety processes and safe systems of work. You can find more information on their website here

Green Production Toolkit

Our full Green Production Toolkit and the Vikings Green Production Case Study can be downloaded below.

You can find useful information and tips to create a more environmentally friendly film production, including information relating to Production, Directors, Actors, AD’s & Extras, Catering & Craft Services, Transport & Utilities, Locations, Hair & Make-Up, Wardrobe & Drapes, Production Design & Art, Set Decorations, Props & Greens, Construction, Camera & Sound, Sparks & Grips, SFX, Stunts and Post Production & VFX

Some tips across all areas of production include:

•    Turn off the lights, use energy efficient bulbs
•    Only heat the space you are using 
•    Use ‘A’ rated appliances, unplug when not in use
•    Compost and recycle 
•    Bring your mug and water bottle to work
•    Reduce plastic and favour less packaging
•    Shop local and buy environmentally friendly products
•    Use the bus or the train, cycle or car-share 
•    Reduce and Offset your air miles 
•    Be aware that fuel emissions are the greatest contributor to Global Warming